NATIONAL ARTS COUNCIL

FAQ

FAQs FOR ARTISTS AND ARTS GROUPS

ABOUT NAC-AEP

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1. What is NAC-AEP?

National Arts Council Arts Education Programme (NAC-AEP) makes available a curated list of quality arts education programmes for students. This directory of programmes is updated every two years and comprises of Exposure, Excursion and Experience programmes across all art forms.

Types of Programmes

Exposure

Assembly showcases in schools by professional artists and arts groups

Excursion

Visits to arts venues outside schools such as artists’ studios, galleries, museums etc.

Experience

Workshop series conducted by qualified arts instructors and practitioners with hands-on learning experiences for students

 

The following school types can tap on the Tote Board Arts Grant to subsidise part of the programme cost when they purchase programmes that have been approved under NAC-AEP:

Primary and Secondary Schools, Junior Colleges, Centralised Institutes

Up to 50% of programme cost

ITE Regional Campuses

 

Special Education Schools

Up to 70% of programme cost

 

 

While the Tote Board Arts Grant is currently not applicable to pre-schools, NAC has partnered MOE Pre-School Education Branch (PEB) and 2 Anchor Operators – MY World and PCF for selected centres to receive funding to purchase NAC-AEP programmes in 2017. Moving forward, NAC will continue to explore further partnerships with other pre-school centres.

 

For more information about NAC-AEP, please refer to our webpage here

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2. What are Public Arts Programmes?

Under the category of Arts Excursion programmes, ad-hoc ticketed public performances and exhibitions conducted by professional artists and arts groups in public arts venues are also eligible for subsidy under the Tote Board Arts Grant. Unlike other programmes supported under NAC-AEP, artists and arts groups are welcome to submit applications for your public performances and exhibitions to be considered under Public Arts Programmes all year round.  

APPLYING FOR NAC-AEP AS AN ARTIST OR ARTS GROUP

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3. How do I apply to be part of NAC-AEP? When should I submit my programmes for assessment?

The biennial call for applications takes place a year before programmes are made available for schools’ purchase on the NAC-AEP Directory. 

The next application window for NAC-AEP 2019/2020 will be open from 19 February – 29 March 2018 6PM.

Applicants may apply as individuals or on behalf of an arts group and all applications should be submitted via the NAC-AEP online portal through a registered user account  via SingPass or CorpPass.  

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4. My programme was approved in the previous cycle. Will I still need to re-apply in the next cycle?

You will need to re-apply if you wish to re-offer the same programme in the next cycle as programmes that have been approved and listed on the NAC-AEP Directory are refreshed once every two years and will only be eligible for the Tote Board Arts Grant subsidy for the duration of that cycle.

We also encourage you to review and update your existing programmes for relevance and in response to feedback as programmes will be considered in terms of these parameters.      

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5. Is it possible to apply outside the application window? What if I miss the deadline?

Late submissions will not be considered.  All NAC-AEP applications must be submitted within the stipulated application window. 

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6. What information do I need to provide when submitting an application?

The following information will be required when submitting an application:  

  • Detailed programme information*
  • Proposed lesson plan(s)
  • Proposed evaluation rubrics (optional for Experience programme applications)
  • CVs of individuals conducting the programme

 

Application form templates containing the relevant information fields required for submitting an application have been made available for first-time applicants on the NAC-AEP website here. Please note that these templates are merely for reference and will not be accepted as proof of application.

All applications must be submitted officially via the NAC-AEP portal for consideration.

 

For Pre-School NAC-AEP: Teacher Training Workshops  

In line with initiatives to build the expertise of local pre-school educators, workshops offering pre-school teacher training are eligible for NAC-AEP when tied to any Pre-School programme (Arts Exposure, Excursion or Experience) and offered as an optional item as part of the same programme.

Individual teacher training workshops cannot be offered as a standalone programme under NAC-AEP.

If you wish to offer pre-school teacher training workshops as part of a pre-school programme, kindly note the following when submitting an application:

  1. Indicate that you will be offering teacher training workshops under the programme description.
  2. Provide a short description of the content offered within the teacher training component under fields titled “Programme Outline” and “Lesson Objectives”. Please include information on teacher training below the information for children’s programme within the same submission.
  3. Upload any additional lesson plan(s) relevant to the teacher training workshops with your application. 
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7. Do I need to submit separate applications for the same arts education programme targeting multiple levels?

There is no need to submit multiple applications for an individual arts education programme if it is offered to more than one age group (Lower Primary, Upper Primary, Lower Secondary, JC/CI, ITE) unless you are offering the programme at the pre-school level.

Applications for Pre-School NAC-AEP should be submitted separately from programmes designed for other age groups. Applications that are offered for both pre-schools and other educational levels will not be considered for Pre-School NAC-AEP.

For programmes that target multiple age groups e.g. Primary and Secondary levels, lesson plans should demonstrate age-appropriateness and differentiation in instruction based on target age level, where relevant. 

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8. Is there a cap on the number of programme applications or instructors to be submitted?

There is currently no limit on the number of instructor CVs and programme applications that can be submitted for NAC-AEP. 

NAC-AEP ASSESSMENT

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9. How will my programmes be assessed?

All programmes are assessed based on the following criteria:

  1. Artistic Merit
  2. Educational Value
  3. Instructors’ credentials
  4. Feedback on programmes

Please note that there is a separate set of assessment criteria for Pre-School NAC-AEP. 

For more details, please refer to the detailed assessment criteria on our webpage.

 

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10. How long does the assessment take? When will I know if my programmes have been endorsed under NAC-AEP?

The assessment window spans from April to October/ November 2018. During this period, NAC may contact arts groups and artists for further clarifications regarding their applications. All applicants will receive an email notification regarding the outcome of their application. 

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11. What requirements must I meet in order to be an NAC-AEP instructor?

Instructors are approved according to arts programmes that they are conducting and not on an individual basis. To be approved as an NAC-AEP instructor, all instructors must fulfil specific requirements specific to the programme type conducted (Exposure/Excursion/Experience).

These requirements include professional art form qualifications, minimum relevant teaching experience and pedagogical training. For more details on minimum instructor qualifications, please refer to the detailed assessment criteria on our Arts Education webpage

By submitting programmes for approval under NAC-AEP, it is assumed that all Instructor CVs have been uploaded accurately and that all information provided is up to date. NAC takes steps to ensure that all instructor CVs are submitted responsibly and any arts groups found to be in violation of these guidelines may have their applications disqualified from future assessment cycles.

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12. I currently do not possess any pedagogical training certification. How can I get access to training opportunities?

For more information on some of the available professional development opportunities, please refer to our Capability Development webpage

ART FORM-SPECIFIC QUERIES

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13. Will Speech and Drama programmes be accepted under NAC-AEP?

Speech and Drama programmes will be considered if the programmes are deemed to emphasise the development of students’ appreciation for drama or theatre. Programmes that focus on literacy and communication skills (i.e. public speaking and presentation) are not considered a priority for AEP and will not be accepted.

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14. Will Applied Drama programmes be accepted under NAC-AEP?

All programmes relating to Applied Drama will be considered if they are deemed to strongly emphasise the development of students’ appreciation of drama or theatre.

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15. My arts group plans to offer Jazz programmes under NAC-AEP. While my instructors do not have specific in Jazz as a genre, they are trained in other dance genres. Will they meet the art form training requirements to conduct this programme?

In 2017, all existing NAC-AEP Dance artists and arts groups were informed that all Jazz instructors conducting Experience programmes in the next NAC-AEP 2019/2020 cycle must now possess formal training in Jazz from the following institutions before they can be approved to deliver the programme:

  1. The Commonwealth Society of Teachers of Dancing (CSTD)
  2.  Royal Academy of Dance (RAD)
  3. Australian Teachers of Dancing (ATOD)
  4. Hong Kong Academy for Performing Arts (HKAPA)

 

 In light of this, we would like to highly encourage all artists to upgrade themselves as well as update their CVs to reflect the relevant qualifications when applying. 

AEP PORTAL RELATED QUERIES

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16. I am a first-time user. How do I register for a user account on the NAC-AEP portal?

You may register directly on the NAC Arts Education website by clicking “Register” on the homepage.   To register, you will also require a valid SingPass or CorpPass ID depending on your account type. You may refer to the table below for a guide:

Account Types

Individual Artist

Collective Representatives

UEN-Registered Arts Group / Organisation Representative

 

You are an individual artist/ arts educator that wish to submit applications in your own personal capacity.

 

You are representing an arts collective that is not UEN-registered.

 

OR

 

You are representing a community club arts group. (1) 

You are representing an arts group/ organisation that is UEN-registered.

ID required during registration

                     

 

SingPass ID

 

 

 

CorpPass ID (*NEW!)

 

 

 

Please note that the NAC Arts Education Portal does not require 2-Factor Authentication (2FA) details during registration (SMS or Token OTPs). 

 

(1) Please note that while the Community Club has a Unique Entity Number (UEN), community club arts groups are considered as arts collectives in the NAC AE portal. This is to cater to the possible scenario when a non-PA representative from the arts group wishes to submit applications and he/she may not have access to the Community Club’s CorpPass IDs. 

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17. I am a first-time Portal user. However, I am representing an arts group that had submitted applications previously. Do I still need to register?

You will need to register for a user account if you are a first-time user.

  • If you are representing a UEN-registered arts group, you will need to register for a user account via a valid CorpPass ID.
  • If you are representing a non UEN-registered arts collective, you will need to register for a user account via a valid SingPass ID. 
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18. I am representing a UEN-registered organization but I do not have a CorpPass ID. Can I continue using SingPass and not CorpPass to log into the Portal?

To ease the transition from SingPass to CorpPass for all existing registered representatives, all SingPass users will still be able to log into the NAC-AEP Portal using their existing accounts before Q3 2018. However, please note that CorpPass will be the required login method by Q3 2018.

You may find out more on how to get on board CorpPass at www.corppass.gov.sg

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19. Why am I unable to log into the NAC-AEP portal via my CorpPass ID?

If you are a first-time user (i.e. currently not in ownership of an existing user account on the NAC-AEP portal), you will need to register for an account using your CorpPass ID before you can log in.

If you have difficulties getting past CorpPass authentication on the NAC-AEP portal, please ensure that you are have been assigned the necessary administrative rights by your CorpPass Admin to transact with NAC E-Services.

For other technical difficulties relating to CorpPass and the NAC-AEP portal, please email us at aepwebsite_support@nac.gov.sg

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20. I need help navigating the NAC-AEP portal to submit my application. Where can I get advice?

Please refer to our step-by-step user guide on the website to the use of the NAC-AEP portal, including steps to take during registration, submission of applications and updating instructor CVs etc.  

If you require further assistance, you may contact the NAC Arts Education unit at nac_aep@nac.gov.sg. We will do our best to respond to you within 3 working days.

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21. Who should I contact if I am encountering technical difficulties accessing and navigating the NAC-AEP portal?

For technical difficulties, you may contact the website support team at aepwebsite_support@nac.gov.sg. Where relevant, please provide a screenshot of the error message to assist our system developers with their investigation of the issue. We will do our best to respond to you within 3 working days.

 

POST-APPLICATION OUTCOME/PROGRAMME APPROVAL

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22. How do I know whether my programmes or instructors have been approved?

You will be notified via email on the outcome of your applications by November 2018.

Please note that every approved NAC-AEP programme comes with a Letter of Eligibility (LOE), which also provides a list of approved instructors who have met the requirements and are eligible to conduct the particular programme under NAC-AEP.

Please also be reminded to present the LOE to schools that purchase the programmes as proof of NAC-AEP eligibility, and to ensure that only approved instructors are appointed to conduct the relevant programmes.

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23. Who is responsible for marketing my programmes to schools?

All approved programmes will be listed on the NAC-AEP Programme Directory on the NAC Arts Education website for schools' reference when selecting Arts Education programmes for their students. 

Artists and arts groups offering approved Exposure programmes may also wish to include external web links to photos or videos on the Programme Directory to provide schools with a more comprehensive description of your programme. To do so, you may submit a Change Request on the NAC-AEP Portal informing us of your request. Your request will be processed within 14 working days.  

However, arts groups and artists are encouraged to play an equal role in marketing their programmes through the use of programme collateral (e.g. brochures or leaflets) that can be shared with schools. When doing so, all artists and arts groups are reminded to advertise your programmes responsibly (e.g. obtaining photo permissions, ethical use of banners and logos, providing accurate information). 

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24. Do I need to be registered on GeBIZ?

All artists and arts groups are encouraged to register as a Trading Partner with GeBIZ  to facilitate schools’ procurement of your programmes through the GeBIZ Portal.

For more information on how to register as a Trading Partner with GeBIZ, please visit https://www.gebiz.gov.sg/.

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25. To what extent can an existing NAC-AEP programme be customised for a school? Would I require a new Letter of Eligibility (LOE)?

From 2017, arts groups and artists are permitted make changes to the following aspects of an existing NAC-AEP approved programme according to schools’ specific needs:

  • Duration of programme
  • No. of sessions 
  • Cost of programme
  • Class size

Under these conditions, you may provide the same LOE to the schools as proof of NAC-AEP eligibility.

However, please note that the following changes are not permitted when customising programmes:

  • Changes in overall programme content that differs from that set out in the proposed application
  • Addition of non approved instructor(s) 

 

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26. My arts group has engaged new instructors to replace the original instructors listed in the LOE of the approved programme. How can I inform NAC of these changes?

To make any changes to the programme upon approval, you will need to submit a Change Request for the specific programme in the NAC-AEP portal.

Please complete the new instructors’ CV first before you submit the change request, indicating clearly the qualifications of the new instructors and attaching the relevant CVs. For more information on how to submit a change request, please refer to the user guide provided on our AEP webpage

 

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27. Is it necessary for artists and arts groups to submit monthly programme booking reports to NAC?

Artists and arts groups with programmes that have been approved under NAC-AEP need to ensure that their monthly booking reports are submitted in a timely manner as these submissions will be taken into consideration during the assessment of future applications.

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28. How can artists and arts groups go about collating feedback from schools?

NAC will share any strong positive or negative feedback that has been received through the online portal with artists and arts groups. However, artists are also encouraged to approach schools on their own accord should they wish to collate independent feedback from students and teachers. 

FAQs FOR SCHOOL REPRESENTATIVES

ABOUT THE TOTE BOARD ARTS GRANT

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29. What is the Tote Board Arts Grant?

The Tote Board Arts Grant subsidises schools' purchase of quality arts education programmes under the National Arts Council Arts Education Programme (NAC-AEP) with the aim of promoting arts appreciation among students. For more information, please visit our AEP webpage here.

Schools need to opt into the Tote Board Arts Grant scheme on an annual basis.  

·       All government and government-aided Primary and Secondary schools, Junior Colleges and Centralised Institute will receive the Grant in their school’s account through the Integrated Financial Administration and Accounting System (IFAAS) at the start of the academic year.

·       ITEs, independent and specialised independent schools can make claims for re-imbursement on their annual NAC-AEP expenditure.

·       The Tote Board Arts Grant is not applicable to Pre-Schools. However, NAC funding is available to selected MY World, MSF and PCF centres for 2018. Please contact your HQ if you’re from a MY World, MFS or PCF centre that is keen on funding to purchase Pre-School AEP for your students.

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30. Is funding available to all schools to purchase NAC-AEP? 

All government and government-aided Primary and Secondary schools, Junior Colleges, Centralised Institutes, ITE Regional Campuses and Special Education Schools that have opted in for the Tote Board Arts Grant are eligible to utilize grant funding to subsidise the purchase of NAC-AEP.

If the school are unsure of their eligibility for the Tote Board Arts Grant, they are advised to approach the NAC Education Unit at nac_aep@nac.gov.sg.

While the Tote Board Arts Grant is not applicable to Pre-Schools, NAC funding is currently provided to selected MY World, MFS and PCF centres. The list of Pre-Schools supported for 2018 can be found here

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31. What is the Tote Board Arts Grant quantum that each school receives annually?

The Tote Board Arts Grant is provided annually as follows:

  • $9,000 to Special Education Schools
  • $70,000 to ITE Regional Campuses
  • $15,000 to Primary and Secondary Schools (government, government-aided, independent and specialised independent schools), Junior Colleges and Centralised Institute 
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32. What can the Tote Board Arts Grant be used for?

The following school types are eligible to tap on the Tote Board Arts Grant to subsidise part of the cost of arts education programmes purchased under NAC-AEP, as well as ticket costs for performances, exhibitions and activities endorsed under the Public Arts Programme scheme: 

Primary and Secondary Schools, Junior Colleges, Centralised Institutes

Up to 50% of programme cost

ITE Regional Campuses

 

Special Education Schools

Up to 70% of programme cost

 

 

The Tote Board Arts Grant can be used to subsidise the purchase of both local and overseas arts programmes and productions. However only up to 40% of the total Tote Board Arts Grant quantum (e.g. maximum $6000 out of $15,000) can be used to subsidise the purchase of arts education programmes by conducted foreign arts groups that have been endorsed under NAC-AEP. 

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33. Can the Tote Board Arts Grant be used to subsidise the SISTIC charges as part of the ticket purchase?

Yes, SISTIC charges are covered under the Tote Board Arts Grant subsidy.

E.g. If the ticket is $20, and the SISTIC charge is $3, amounting to a total cost of $23, schools are allowed to claim up to $11.50 (at 50% of the total cost of the ticket purchase). 

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34. How do schools usually book and pay for an arts education programme?
  1. Access the NAC-AEP Programme Directory for a list of endorsed programmes
  2. Contact the artist or arts group directly using the contact details provided on the programme listing
  3. If the schools are planning to use the Tote Board Arts Grant, arts groups are advised to provide a copy of the Letter of Eligibility as proof of subsidy and to ensure that the instructors assigned to the school have been approved to conduct the programme
  4. Before booking the programme, both parties are also advised to verify and sign a contract/ letter of agreement that contains the terms and conditions of the engagement.
  5. After the programme has been completed, make payment promptly upon receipt of invoice from the artist or arts group.

 

Please note that for programmes that amount to above $6,000, schools will need to undergo standard procurement processes set out by MOE that require arts groups to respond to ITQs on GeBIZ. For more information, please refer to www.gebiz.com.sg

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35. As an NAC-AEP artist or arts group, how should I go about invoicing schools for payment? How do schools usually submit claims for the Tote Board Arts Grant subsidy?

As programme vendors, you may invoice schools directly for the full cost of the programme. Schools will then be able to claim a portion of their expenditure according to the subsidy quantum from the Tote Board Arts Grant Expenditure account in the IFAAS payment system.

Teachers-in-charge who are unfamiliar with the processes of claim may refer to their Administrative Manager for advice. 

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36. Who should I contact for further enquiries with regard to NAC-AEP? 

For further enquiries, both schools and artists/arts groups may contact the NAC Arts Education unit at nac_aep@nac.gov.sg