NATIONAL ARTS COUNCIL

FAQ

FAQs FOR ARTISTS AND ARTS GROUPS

ABOUT NAC-AEP

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1. What is NAC-AEP?

National Arts Council Arts Education Programme (NAC-AEP) makes available a curated list of quality arts education programmes for students. This directory of programmes is updated every two years and comprises of Exposure, Excursion and Experience programmes across all art forms.

Types of Programmes

Exposure

Assembly showcases in schools by professional artists and arts groups

Excursion

Visits to arts venues outside schools such as artists’ studios, galleries, museums etc.

Experience

Workshop series conducted by qualified arts instructors and practitioners with hands-on learning experiences for students

 

The following school types can tap on the Tote Board Arts Grant to subsidise part of the programme cost when they purchase programmes that have been approved under NAC-AEP:

Primary and Secondary Schools, Junior Colleges, Centralised Institutes

Up to 50% of programme cost

ITE Regional Campuses

 

Special Education Schools

Up to 70% of programme cost

 

 

While the Tote Board Arts Grant is currently not applicable to pre-schools, NAC has partnered MOE Pre-School Education Branch (PEB) and 2 Anchor Operators – MY World and PCF for selected centres to receive funding to purchase NAC-AEP programmes in 2017. Moving forward, NAC will continue to explore further partnerships with other pre-school centres.

 

For more information about NAC-AEP, please refer to our webpage here

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2. What are Public Arts Programmes?

Under the category of Arts Excursion programmes, ad-hoc ticketed public performances and exhibitions conducted by professional artists and arts groups in public arts venues are also eligible for subsidy under the Tote Board Arts Grant. Unlike other programmes supported under NAC-AEP, artists and arts groups are welcome to submit applications for your public performances and exhibitions to be considered under Public Arts Programmes all year round.  

APPLYING FOR NAC-AEP AS AN ARTIST OR ARTS GROUP

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3. How do I apply to be part of NAC-AEP? When should I submit my programmes for assessment?

The biennial call for applications takes place a year before programmes are made available for schools’ purchase on the NAC-AEP Directory. 

The next application window for NAC-AEP 2019/2020 will be open from 19 February – 29 March 2018 6PM.

Applicants may apply as individuals or on behalf of an arts group and all applications should be submitted via the NAC-AEP online portal through a registered user account  via SingPass or CorpPass.  

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4. My programme was approved in the previous cycle. Will I still need to re-apply in the next cycle?

You will need to re-apply if you wish to re-offer the same programme in the next cycle as programmes that have been approved and listed on the NAC-AEP Directory are refreshed once every two years and will only be eligible for the Tote Board Arts Grant subsidy for the duration of that cycle.

We also encourage you to review and update your existing programmes for relevance and in response to feedback as programmes will be considered in terms of these parameters.      

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5. Is it possible to apply outside the application window? What if I miss the deadline?

Late submissions will not be considered.  All NAC-AEP applications must be submitted within the stipulated application window. 

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6. What information do I need to provide when submitting an application?

The following information will be required when submitting an application:  

  • Detailed programme information*
  • Proposed lesson plan(s)
  • Proposed evaluation rubrics (optional for Experience programme applications)
  • CVs of individuals conducting the programme

 

Application form templates containing the relevant information fields required for submitting an application have been made available for first-time applicants on the NAC-AEP website here. Please note that these templates are merely for reference and will not be accepted as proof of application.

All applications must be submitted officially via the NAC-AEP portal for consideration.

 

For Pre-School NAC-AEP: Teacher Training Workshops  

In line with initiatives to build the expertise of local pre-school educators, workshops offering pre-school teacher training are eligible for NAC-AEP when tied to any Pre-School programme (Arts Exposure, Excursion or Experience) and offered as an optional item as part of the same programme.

Individual teacher training workshops cannot be offered as a standalone programme under NAC-AEP.

If you wish to offer pre-school teacher training workshops as part of a pre-school programme, kindly note the following when submitting an application:

  1. Indicate that you will be offering teacher training workshops under the programme description.
  2. Provide a short description of the content offered within the teacher training component under fields titled “Programme Outline” and “Lesson Objectives”. Please include information on teacher training below the information for children’s programme within the same submission.
  3. Upload any additional lesson plan(s) relevant to the teacher training workshops with your application. 
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7. Do I need to submit separate applications for the same arts education programme targeting multiple levels?

There is no need to submit multiple applications for an individual arts education programme if it is offered to more than one age group (Lower Primary, Upper Primary, Lower Secondary, JC/CI, ITE) unless you are offering the programme at the pre-school level.

Applications for Pre-School NAC-AEP should be submitted separately from programmes designed for other age groups. Applications that are offered for both pre-schools and other educational levels will not be considered for Pre-School NAC-AEP.

For programmes that target multiple age groups e.g. Primary and Secondary levels, lesson plans should demonstrate age-appropriateness and differentiation in instruction based on target age level, where relevant. 

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8. Is there a cap on the number of programme applications or instructors to be submitted?

There is currently no limit on the number of instructor CVs and programme applications that can be submitted for NAC-AEP. 

NAC-AEP ASSESSMENT

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9. How will my programmes be assessed?

All programmes are assessed based on the following criteria:

  1. Artistic Merit
  2. Educational Value
  3. Instructors’ credentials
  4. Feedback on programmes

Please note that there is a separate set of assessment criteria for Pre-School NAC-AEP. 

For more details, please refer to the detailed assessment criteria on our webpage.

 

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10. How long does the assessment take? When will I know if my programmes have been endorsed under NAC-AEP?

The assessment window spans from April to October/ November 2018. During this period, NAC may contact arts groups and artists for further clarifications regarding their applications. All applicants will receive an email notification regarding the outcome of their application. 

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11. What requirements must I meet in order to be an NAC-AEP instructor?

Instructors are approved according to arts programmes that they are conducting and not on an individual basis. To be approved as an NAC-AEP instructor, all instructors must fulfil specific requirements specific to the programme type conducted (Exposure/Excursion/Experience).

These requirements include professional art form qualifications, minimum relevant teaching experience and pedagogical training. For more details on minimum instructor qualifications, please refer to the detailed assessment criteria on our Arts Education webpage

By submitting programmes for approval under NAC-AEP, it is assumed that all Instructor CVs have been uploaded accurately and that all information provided is up to date. NAC takes steps to ensure that all instructor CVs are submitted responsibly and any arts groups found to be in violation of these guidelines may have their applications disqualified from future assessment cycles.

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12. I currently do not possess any pedagogical training certification. How can I get access to training opportunities?

For more information on some of the available professional development opportunities, please refer to our Capability Development webpage

ART FORM-SPECIFIC QUERIES

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13. Will Speech and Drama programmes be accepted under NAC-AEP?

Speech and Drama programmes will be considered if the programmes are deemed to emphasise the development of students’ appreciation for drama or theatre. Programmes that focus on literacy and communication skills (i.e. public speaking and presentation) are not considered a priority for AEP and will not be accepted.

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14. Will Applied Drama programmes be accepted under NAC-AEP?

All programmes relating to Applied Drama will be considered if they are deemed to strongly emphasise the development of students’ appreciation of drama or theatre.

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15. My arts group plans to offer Jazz programmes under NAC-AEP. While my instructors do not have specific in Jazz as a genre, they are trained in other dance genres. Will they meet the art form training requirements to conduct this programme?

In 2017, all existing NAC-AEP Dance artists and arts groups were informed that all Jazz instructors conducting Experience programmes in the next NAC-AEP 2019/2020 cycle must now possess formal training in Jazz from the following institutions before they can be approved to deliver the programme:

  1. The Commonwealth Society of Teachers of Dancing (CSTD)
  2.  Royal Academy of Dance (RAD)
  3. Australian Teachers of Dancing (ATOD)
  4. Hong Kong Academy for Performing Arts (HKAPA)

 

 In light of this, we would like to highly encourage all artists to upgrade themselves as well as update their CVs to reflect the relevant qualifications when applying. 

AEP PORTAL RELATED QUERIES

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16. I am a first-time user. How do I register for a user account on the NAC-AEP portal?

You may register directly on the NAC Arts Education website by clicking “Register” on the homepage.   To register, you will also require a valid SingPass or CorpPass ID depending on your account type. You may refer to the table below for a guide:

Account Types

Individual Artist

Collective Representatives

UEN-Registered Arts Group / Organisation Representative

 

You are an individual artist/ arts educator that wish to submit applications in your own personal capacity.

 

You are representing an arts collective that is not UEN-registered.

 

OR

 

You are representing a community club arts group. (1) 

You are representing an arts group/ organisation that is UEN-registered.

ID required during registration

                     

 

SingPass ID

 

 

 

CorpPass ID (*NEW!)

 

 

 

Please note that the NAC Arts Education Portal does not require 2-Factor Authentication (2FA) details during registration (SMS or Token OTPs). 

 

(1) Please note that while the Community Club has a Unique Entity Number (UEN), community club arts groups are considered as arts collectives in the NAC AE portal. This is to cater to the possible scenario when a non-PA representative from the arts group wishes to submit applications and he/she may not have access to the Community Club’s CorpPass IDs. 

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17. I am a first-time Portal user. However, I am representing an arts group that had submitted applications previously. Do I still need to register?

You will need to register for a user account if you are a first-time user.

  • If you are representing a UEN-registered arts group, you will need to register for a user account via a valid CorpPass ID.
  • If you are representing a non UEN-registered arts collective, you will need to register for a user account via a valid SingPass ID. 
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18. I am representing a UEN-registered organization but I do not have a CorpPass ID. Can I continue using SingPass and not CorpPass to log into the Portal?

To ease the transition from SingPass to CorpPass for all existing registered representatives, all SingPass users will still be able to log into the NAC-AEP Portal using their existing accounts before Q3 2018. However, please note that CorpPass will be the required login method by Q3 2018.

You may find out more on how to get on board CorpPass at www.corppass.gov.sg

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19. Why am I unable to log into the NAC-AEP portal via my CorpPass ID?

If you are a first-time user (i.e. currently not in ownership of an existing user account on the NAC-AEP portal), you will need to register for an account using your CorpPass ID before you can log in.

If you have difficulties getting past CorpPass authentication on the NAC-AEP portal, please ensure that you are have been assigned the necessary administrative rights by your CorpPass Admin to transact with NAC E-Services.

For other technical difficulties relating to CorpPass and the NAC-AEP portal, please email us at aepwebsite_support@nac.gov.sg

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20. I need help navigating the NAC-AEP portal to submit my application. Where can I get advice?

Please refer to our step-by-step user guide on the website to the use of the NAC-AEP portal, including steps to take during registration, submission of applications and updating instructor CVs etc.  

If you require further assistance, you may contact the NAC Arts Education unit at nac_aep@nac.gov.sg. We will do our best to respond to you within 3 working days.

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21. Who should I contact if I am encountering technical difficulties accessing and navigating the NAC-AEP portal?

For technical difficulties, you may contact the website support team at aepwebsite_support@nac.gov.sg. Where relevant, please provide a screenshot of the error message to assist our system developers with their investigation of the issue. We will do our best to respond to you within 3 working days.

 

POST-APPLICATION OUTCOME/PROGRAMME APPROVAL

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22. How do I know whether my programmes or instructors have been approved?

You will be notified via email on the outcome of your applications by November 2018.

Please note that every approved NAC-AEP programme comes with a Letter of Eligibility (LOE), which also provides a list of approved instructors who have met the requirements and are eligible to conduct the particular programme under NAC-AEP.

Please also be reminded to present the LOE to schools that purchase the programmes as proof of NAC-AEP eligibility, and to ensure that only approved instructors are appointed to conduct the relevant programmes.

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23. Who is responsible for marketing my programmes to schools?

All approved programmes will be listed on the NAC-AEP Programme Directory on the NAC Arts Education website for schools' reference when selecting Arts Education programmes for their students. 

Artists and arts groups offering approved Exposure programmes may also wish to include external web links to photos or videos on the Programme Directory to provide schools with a more comprehensive description of your programme. To do so, you may submit a Change Request on the NAC-AEP Portal informing us of your request. Your request will be processed within 14 working days.  

However, arts groups and artists are encouraged to play an equal role in marketing their programmes through the use of programme collateral (e.g. brochures or leaflets) that can be shared with schools. When doing so, all artists and arts groups are reminded to advertise your programmes responsibly (e.g. obtaining photo permissions, ethical use of banners and logos, providing accurate information). 

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24. Do I need to be registered on GeBIZ?

All artists and arts groups are encouraged to register as a Trading Partner with GeBIZ  to facilitate schools’ procurement of your programmes through the GeBIZ Portal.

For more information on how to register as a Trading Partner with GeBIZ, please visit https://www.gebiz.gov.sg/.

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25. To what extent can an existing NAC-AEP programme be customised for a school? Would I require a new Letter of Eligibility (LOE)?

From 2017, arts groups and artists are permitted make changes to the following aspects of an existing NAC-AEP approved programme according to schools’ specific needs:

  • Duration of programme
  • No. of sessions 
  • Cost of programme
  • Class size

Under these conditions, you may provide the same LOE to the schools as proof of NAC-AEP eligibility.

However, please note that the following changes are not permitted when customising programmes:

  • Changes in overall programme content that differs from that set out in the proposed application
  • Addition of non approved instructor(s) 

 

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26. My arts group has engaged new instructors to replace the original instructors listed in the LOE of the approved programme. How can I inform NAC of these changes?

To make any changes to the programme upon approval, you will need to submit a Change Request for the specific programme in the NAC-AEP portal.

Please complete the new instructors’ CV first before you submit the change request, indicating clearly the qualifications of the new instructors and attaching the relevant CVs. For more information on how to submit a change request, please refer to the user guide provided on our AEP webpage

 

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27. Is it necessary for artists and arts groups to submit monthly programme booking reports to NAC?

Artists and arts groups with programmes that have been approved under NAC-AEP need to ensure that their monthly booking reports are submitted in a timely manner as these submissions will be taken into consideration during the assessment of future applications.

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28. How can artists and arts groups go about collating feedback from schools?

NAC will share any strong positive or negative feedback that has been received through the online portal with artists and arts groups. However, artists are also encouraged to approach schools on their own accord should they wish to collate independent feedback from students and teachers. 

FAQs FOR SCHOOL REPRESENTATIVES

ABOUT TOTE BOARD ARTS GRANT

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29. What is the Tote Board Arts Grant?

The Tote Board Arts Grant was introduced in 1993 to encourage the development of a vibrant arts culture in schools, and promote arts appreciation among students. It subsidises schools' purchase of programmes under the National Arts Council Arts Education Programme (NAC-AEP) directory.

For more information, please refer here.

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30. What does NAC-AEP offer? What kind of programmes are available for schools to purchase? 

 

The NAC-AEP offers a wide range of arts education programmes including Dance, Music, Theatre, Literary Arts, Visual Arts and Digital Media programmes. These programmes are assessed biannually with the help of an expert panel and aim to raise arts participation and appreciation among students. These programmes can also complement schools’ efforts in planning arts programmes and enriching arts experiences for students.

 

Schools can refer to the  NAC-AEP Directory and  Public Arts Programme Directory for programmes eligible for the Tote Board Arts Grant subsidy.

 

 

 

 

 

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31. Are there programmes that do not qualify for the use of the Tote Board Arts Grant?

Yes. The following programmes do not qualify for the subsidy:

 

·         Fund-raising charity events

·         Programmes rated R18 under the IMDA Arts Entertainment Licence

·         School Productions and Presentations not part of the Artist-In-School Scheme

·         Social dances, magic shows and circus acts

·         Pop concerts featuring international acts

·         Singapore Youth Festival activities

·         Religious productions

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32. What is the Tote Board Arts Grant quantum that each school receives? What can the Grant be used for?

 

The following table shows the annual grant quantum given to the different school types under the Tote Board Arts Grant. Schools can tap on the grant to subsidise part of the cost of arts education programmes purchased under NAC-AEP, as well as ticket costs for performances, exhibitions and activities endorsed under the Public Arts Programmes. Schools may use the grant to subsidise the purchase of programmes under Artist-in-School Scheme programmes as well. 

 

School Type Annual Grant Quantum Percentage Cap

Primary and Secondary Schools, Junior Colleges, Centralised Institutes

$15,000 per year

Up to 50% of programme cost

ITE Regional Campuses

$70,000 per year

Special Education Schools

$9,000 per year

Up to 70% of programme cost

 

The Tote Board Arts Grant can be used to subsidise the purchase of both local and overseas arts programmes and productions. 

Schools should note that at least 60% of the annual Grant quantum should be used to subsidise the purchase of programmes by Singapore artists or arts groups.  A maximum of 40% of the annual Grant quantum can be used to subsidise the purchase of Public Arts programmes by foreign arts groups.

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33. Does my school need to apply to use the Tote Board Arts Grant?

Schools need to opt into the scheme on an annual basis. If you are unsure if your school has opted in this year, please check with your school administrative team or contact us at nac_aep@nac.gov.sg

 

  • All government and government-aided Primary and Secondary schools, Junior Colleges and Centralised Institutes will receive the Grant in their school’s account through the Integrated Financial Administration and Accounting System (IFAAS) at the start of the academic year.

 

  • ITEs, independent and specialised independent schools can make claims for re-imbursement on their annual NAC-AEP expenditure.

 

  • The Tote Board Arts Grant is not applicable to Pre-Schools. However, NAC partners selected pre-school centres to receive funding to purchase Pre-School AEP. To find out more, please refer to our webpage here or contact us at preschool_aep@nac.gov.sg to find out more. 
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34. How do I know if the school still has Tote Board Arts Grant funds available for the year? What if my school has finished utilizing the Tote Board Arts Grant for the year? Can my school book the NAC AEP and Public Arts Programmes using school funds and not the Arts Grant?

Please check with your school administrative manager to find out about your school’s utilisation status for the year. If schools have fully utilise the Tote Board Arts Grant, you may use other sources of funding as deemed appropriate. 

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35. Can any unused amount of the Tote Board Arts Grant be carried forward to the following year?

Unused portions will not be rolled over to the following year. Schools are therefore encouraged to optimise the Arts Grant by the end of each calendar year. Please note that schools should ensure that the expenditure incurred for the programmes are recorded in the same calendar year as the actual date of the programme, i.e. advance payment or late payment is not allowed.

BOOKING PROCEDURES

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How do I book and pay for an arts education programme?

·         Visit the NAC-AEP Programme Directory to access a list of programmes under NAC-AEP

·         Contact the artist or arts group directly

·         Ask for the Letter of Eligibility (LOE) for the approved programme from the artist or arts group

·         Sign contract/agreement letter issued by the artist or arts group

·         Make full payment to the artist or arts group upon receipt of invoice

·         Ensure that all programme claims are submitted accurately according to programme details provided in the LOE

·         Provide feedback about the programme to NAC via the NAC-AEP Programme Directory.

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38. Do I book programmes through NAC?

No, Schools should contact the arts groups directly to book their programmes. 

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39. Do I pay only 50% of the programme costs?

Schools will need to pay for the full programme costs upfront to the arts groups and make claims thereafter.

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40. Can my school request for customization of existing NAC-AEP programme?

From 2017, schools can request for arts groups and artists to make changes to the following aspects of an existing NAC-AEP approved programme according to specific needs of students:

·         Duration of programme

·         No. of sessions 

·         Cost of programme

·         Class size

 

Under these conditions, schools can make claims based on the revised programme costs using the same Programme ID listed in the existing LOE.

 

The following changes are not permitted when customising programmes:

·         Changes in overall programme content

·         Inclusion of non-approved instructor(s)

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41. Can the Tote Board Arts Grant be used to subsidise the Sistic charge as part of the ticket purchase?

Yes, SISTIC charges are covered under the Tote Board Arts Grant subsidy.

E.g. If the ticket is $20, and the SISTIC charge is $3, amounting to a total cost of $23, schools are allowed to claim up to $11.50 (at 50% of the total cost of the ticket purchase).

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42. Does the Tote Board Arts Grant cover ticket purchases for accompanying teachers?

As the Tote Board Arts Grant is intended to benefit students, schools will need to cover the cost of tickets for accompanying teachers, parents and chaperones using other sources of funding.

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43. Can my school accept discounted prices that artists offer and claim the subsidy based on the discounted prices?

Yes, as long as the programme is listed in the NAC AEP or Public Arts Programme directories and the artist/arts group clearly indicates the discounted ticket price/costs to be paid by the school.

PAYMENT PROCEDURES

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44. How do I go about claiming the 50% subsidy from the Tote Board Arts Grant?

·         Government and government-aided Primary and Secondary schools, Junior Colleges and Centralised Institutes can charge expenditures on approved programmes to the Tote Board Arts Grant Expenditure account in the IFAAS.

·         Independent and Special Education schools can make claims for reimbursement by submitting an account of NAC-AEP expenditure for the year, verified by the Principal, to the Finance and Development Division in the Ministry of Education.

ITE Regional Campuses should make their submissions through the Finance Office of the ITE Headquarters

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45. How do I pay for the remaining costs of the programme?

 

Your school may use the Edusave Grant, Edusave Pupils’ Fund, School Operating Fund or other school funds, where available. All schools should comply with prevailing regulations governing the use of funds from these sources.

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46. If my school has arranged for programmes to be held in Nov-Dec but arts groups have not invoiced us by the end of the calendar year, can claims for these programmes be made when schools re-open in January?

All claims must be made within the year of the programme/performance. Teachers are encouraged to liaise closely with arts groups to ensure that invoices are submitted so that claims can be made before the end of each year. Late claims across calendar year will not be accepted.  

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47. My school has made a booking for a programme that takes place next year and payment needs to be made to the artist / arts group before the end of this year. Can the school make claims for the programme using this year’s portion of allocated funding?

All claims should be submitted within the same year of the date of programme/performance. If payment needs to be made in advance, schools may use other sources of funding and make adjustments to the claims in the next calendar year.   

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48. FOR SCHOOLS USING THE IFAAS: What project code should I charge the NAC-AEP expenditure to?

Your school should charge expenditure on:

·         Eligible local arts programmes and productions to the “Tote Board Arts Grant (Local Only)” project code (799021)

·         Eligible foreign arts programmes and productions to the “Tote Board Arts Grant (Foreign and Local)” project code (707001)

Your school can also choose to charge expenditure on eligible local programmes to 707001 when 799021 has reached its annual cap of $9,000 (60% of grant). 

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49. FOR SCHOOLS USING THE IFAAS: Where can I find the Programme ID to submit?

The Programme ID for each NAC-AEP or Public Arts Programme is provided on the LOE which schools can request from the arts groups and artists. Alternatively, you may also reference the NAC-AEP Directory and the Public Arts Programme Directory for Programme IDs. Information on whether the programme is a local or foreign programme can also be found on the LOE.

OTHERS

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50. Is it necessary to submit records of purchases and feedback?

Schools should submit feedback on arts education programmes purchased under NAC-AEP. The feedback provided to NAC will be used as part of the assessment and evaluation of NAC-AEP programmes and will be shared with the arts groups/artists.

 

Please submit your feedback to NAC via the NAC-AEP and Public Arts Programme Directories upon the completion of each programme. The feedback channel is public and there is no need to login to provide your comments about the programmes. You will be able to view other teachers’ feedback on the same programme page.

 

Your feedback is valuable to us and will help us improve the quality of programme content offered on NAC-AEP.

 

From 2016, it is no longer necessary for schools to submit Records of Purchase” for NAC-AEP.

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51. What is the NAC AEP Student Survey and does my school need to complete it?

Every year, NAC will select a sample of schools to facilitate the completion of a minimum of 20 sets of NAC-AEP Student survey by the end of the academic year. Schools will receive an email in January with further instructions.

 

The survey is part of an outcome-based approach that has been adopted to measure the impact of NAC-AEP for accountability of Grant usage, and to ensure that the NAC-AEP contributes effectively to developing students’ arts appreciation and participation.

 

Surveys should ideally be completed at the end of an NAC-AEP assembly or public arts performance show, excursion or workshop. The survey can be accessed online all year round or if you prefer a non-digital version of the survey, a printable form can also be printed for your use and dissemination to students. All hardcopy forms will need to mailed back to NAC before end of the year.

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52. Who can I contact if I have any other queries with regards to NAC-AEP and Tote Board Arts Grant?

For any other queries, please contact nac_aep@nac.gov.sg